All delegates, including additional, day pass and function pass delegates must be directly employed or contracted by the company accepted to exhibit at the event (STO, RTA, PRC and Association delegates excepted).  It is important to note that delegate passes cannot be transferred to another company representative once the event has commenced. Penalties apply for non-registered delegates accessing the event, badge swapping and companies that have delegates on their booth that are not direct employees or contractors of the registered company. A number of delegate options are available as below:

Primary delegate

• Primary point of contact for all ATE communications
• Responsible for the ATE application, appointment schedule and ensuring that all deadlines are met
• Must attend the entire program for the ATE module the company is accepted to attend
• A primary delegate must be selected for the application to be completed
• Unless otherwise advised, the primary delegate will have their name printed in the Directory of Australian Sellers
• The primary delegate will receive a printed copy of the Directory of Buyers. An electronic copy will be available in the 'Downloads' section of their online application.
  

Additional delegate

• Registered delegate (other than the primary delegate) that is eligible to attend the entire program for the module the company is accepted to attend
• Additional delegates are not listed in the Directory of Australian Sellers
• Additional delegates will be able to download an electronic copy of the Directory of Buyers from the 'Downloads' section of their online application. This is to reduce the amount of paper printed for ATE which will assist in making it a more sustainable event
• There are no other differences in the entitlements of a primary and additional delegate.

Additional delegates of STOs, RTAs, Associations and PRCs can be employed by these organisations or be owners or employees of those companies being represented by these organisations. It is important to note these delegates will have the application name of the STO/RTA/Association/PRC (as appropriate) represented on their name badge, and not their individual company name.  
 

Interpreter delegate

• Seller companies requiring the services of an interpreter will be required to register the interpreter as a delegate
• The cost and entitlements of the interpreter delegate participation are the same as the additional delegate
• Interpreters must provide credentials on request.

Day pass delegate

• Registered delegate that is eligible to attend one or more days of the module the company is accepted to attend.
• Day passes provide access to the trade show only. Any day pass delegate wanting to attend the Eastern Farewell/Western Welcome function on Monday 4 April will need to purchase a Function pass to gain entry to this event.
• Day pass option only available to delegates from a company that is registered to attend ATE 2011.
• Full details of the company representative requesting a day pass and the specific day(s) on which they will be attending must be included in the application.
• Day passes are not transferrable to another day and are not refundable if they are not used.

Function pass delegate

• Registered delegate that is eligible to attend the Eastern Farewell / Western Welcome Function on Monday 4 April 2011.  

Delegate inclusions and exclusions

Additional delegate deadlines
All additional delegates, including interpreters, day and function passes should be finalised by the additional delegate deadline i.e. Tuesday 8 February 2011.

Any additional delegate or day pass requests received after Tuesday 8 February will be subject to a late administration fee of $50 (inc GST) per change and are subject to space availability. If Tourism Australia approves the late request, then immediate payment by credit card is required.  No late requests for additional delegates or day passes will be considered after 23 March 2011 as Tourism Australia will have confirmed final numbers for ATE.

The following cancellation fees will apply for additional delegates:

Name changes of additional delegates are not subject to a cancellation fee.

* Please note, in the event of a primary delegate cancelling, which would in effect mean that an application has been cancelled, the cancellation fees outlined in the Key dates & deadlines would apply.  Name changes of primary delegates are not subject to a cancellation fee.