What is the difference between delegate passes?
 

• Primary delegate - the primary point of contact for all communications, must attend the entire event or module program, and on an appointment schedule (if applicable)
  
  
•  Additional delegate – eligible to attend the entire program but is not a primary contact and is not on an appointment schedule (if applicable)
  
  
•  Day pass delegate (available to sellers only) – a delegate that can attend the trade show for the day or days they are registered.  Note that the Monday day pass does not include entry to the Eastern Farewell/Western Welcome Function on Monday 4 April 2011
  
  
•  Function pass delegate (available to sellers only) - a delegate that can attend the Eastern Farewell/Western Welcome Function on Monday 4 April 2011.
  

I have been allocated an appointment schedule listed as "ATE 11 - Western - Appointment Schedule (Schedule type allocated 8 Feb 2011)".  What does this mean?
To provide sellers with most appropriate appointment schedule for ATE and give the seller the best value for their money, allocation of schedule types will be finalised following the conclusion of buyer preferencing based on the meeting requests for the current year. This is also applicable for first time sellers.

At the time of acceptance, all Eastern sellers will be offered a half appointment schedule and all Western sellers a one third appointment schedule (exception is for sellers requesting a no appointment schedule). Sellers requesting a greater appointment schedule will be assessed based on the buyer demand during preferencing and where applicable will be allocated an appropriate appointment schedule on Tuesday 8 February 2011.

Invoicing for appointment schedules will take place during the second round and will reflect the final allocated appointment schedule.

Eastern Appointment Schedules
In order to maximise buyer participation at ATE, Eastern module appointment schedule types have revised to standard, half and no appointment schedules. There is no change to  the appointment schedule types for the Western Module. 


How does the preferencing schedule work?
The preferencing process for ATE 2011 will require sellers to login to their online application on the Trade Events website. The details of all buyers attending your respective Module will be available to view in your application.  You need to select your top 100 organisations for the Eastern Module and 100 organisations for the Western Module (where applicable), that you would most like to have an appointment with.  After all sellers and buyers have logged their preferences, the data is processed through our appointment matching system to produce your final appointment schedule.

This complex system matches sellers and buyer preferences based on mutual requests; the order in which the preferences are ranked (high, medium, low) and the availability of an appointment time for both parties, to produce the best possible appointment schedule for each organisation. However, as there are only a limited number of appointment times, it is not possible for the system to include an appointment in your schedule for every organisation that you request and every organisation that requests to meet with you.  

Online messaging opens on 1 March 2011 for the Eastern Module and 3 March 2011 for the Western Module.  This is your opportunity to fill those 'gaps' in your appointment schedule and email the buyers you wish to meet with to organise further appointments.

I've attended ATE before and have requested a standard appointment schedule but have been allocated a half schedule. Why?
All seller companies that apply to attend ATE are ranked from highest to lowest according to the number of meeting requests received from buyers who are attending ATE 2011. Tourism Australia looks at this rank as well as the seller to buyer ratio and then allocates appointment schedules. Therefore, sellers with a high buyer preference are more likely to be allocated a standard appointment schedule.